Notice is hereby given that the Annual General Meeting (AGM) of Aniridia Network, a charitable incorporated organisation will be held online between 2pm and 4pm on 21 June 2020 to transact the business below in accordance with our governing document. It will be a session between online seminars as part of Aniridia Day.
- Minutes of the Aniridia Network 2019 Annual General Meeting to be agreed. Watch the video of the 2019 AGM.
- Matters arising.
- Reports & Accounts 2019/20
To receive and consider the accounts for the financial year ending 2020 and the report of the charity trustees
- Noting the deferment of retirement by rotation of a trustee – see below
- Any other business.
By order of the Trustee Board
Proposed resolutions were due to be received by post or email to the trustees by end of 22 May 2020.
Deferment of retirement by rotation of a trustee
The trustee board of Aniridia Network has decided to suspend the voting element of this year’s Annual General Meeting (AGM) due to COVID-19 and logistical difficulties. We had already given notice by email and website post, that the AGM would take place as a video conference because of social distancing requirements. This will still take place online.
Members may review the board’s annual report including financial accounts plus previous meeting minutes. They can raise questions or comments during meeting. As is customary these documents will be deemed accepted, subject to any reasonable objections.
As there were no new nominations, the only other agenda item to was to have been to reappoint Katie Atkinson as a trustee. It was her turn to ‘retire’ under a rotation system, despite serving only 2 years of a normal 3 year term.
The trustees looked at the practicalities of holding an election by post and email. They concluded that a postal vote would be difficult to run efficiently, cheaply and fairly. They also considered the Charity Commission guidance on cancelling AGMs and the context of the currently 4 out of 5 filled trustee posts. As a compromise, the board decided to hold the meeting but waive the requirement for Katie to retire this year. This avoids a vote but still puts the team up for scrutiny.
We hope members will understand this choice, which was not made lightly. We welcome your questions or comments about it.
The board will strive to work on issues relating to voting members, with the goal of proposing one or more solutions to members next year.
Join the Trustee Board
Trustees are the volunteers who form our governing body. They work as a team and are collectively responsible for controlling the management and administration of the charity. Being a trustee can be hard work, but also be very rewarding and provide great opportunities for personal development and improving your employability.
Interested? Find out more about being and how to become a trustee.
Trustee nominations must be received by post or email to the trustees.