The Annual General Meeting (AGM) of Aniridia Network, a charitable incorporated organisation was held online between on 21 June 2020 to transact the business below. It was held accordance with our governing document with adaptions due to restrictions relating to the coronavirus pandemic. It was a session between online seminars as part of Aniridia Day.
- Minutes of the Aniridia Network 2019 Annual General Meeting to be agreed. Watch the video of the 2019 AGM.
- Matters arising.
- Reports & Accounts 2019/20
To receive and consider the accounts for the financial year ending 2020 and the report of the charity trustees
- Noting the deferment of retirement by rotation of a trustee – see below
- Any other business.
By order of the Trustee Board
No proposals for resolutions were received.
Deferment of retirement by rotation of a trustee
The trustee board of Aniridia Network decided to suspend the voting element of this year’s Annual General Meeting (AGM) due to COVID-19 and logistical difficulties. We had already given notice by email and website post, that the AGM would take place as a video conference because of social distancing requirements. This still took place online.
Members could review the board’s annual report including financial accounts plus previous meeting minutes. They could raise questions or comments during the meeting. As is customary, without objections these documents were then deemed accepted.
As there were no new nominations, the only other agenda item to was to have been to reappoint Katie Atkinson as a trustee. It was her turn to ‘retire’ under a rotation system, despite serving only 2 years of a normal 3 year term.
The trustees looked at the practicalities of holding an election by post and email. They concluded that a postal vote would be difficult to run efficiently, cheaply and fairly. They also considered the Charity Commission guidance on cancelling AGMs and the context of the currently 4 out of 5 filled trustee posts. As a compromise, the board decided to hold the meeting but waive the requirement for Katie to retire this year. This avoided a vote but still put the team up for scrutiny.
We hope members understand this choice, which was not made lightly. We welcome your questions or comments about it.
The board will strive to work on issues relating to voting members, with the goal of proposing one or more solutions to members next year.
Join the Trustee Board
Trustees are the volunteers who form our governing body. They work as a team and are collectively responsible for controlling the management and administration of the charity. Being a trustee can be hard work, but also be very rewarding and provide great opportunities for personal development and improving your employability.
Interested? Find out more about being and how to become a trustee.
Trustee nominations must be received by post or email to the trustees.